FEDERAL ROAD MAINTENANCE AGENCY (FERMA): INVITATION FOR TENDER FOR PROCUREMENT OF GOODS AND OTHER WORKS (CATEGORY B)

Application deadline date has been passed for this Job.
  • Post Date: April 2, 2024
Job Description

FEDERAL ROADS MAINTENANCE AGENCY (FERMA).
HEADQUARTERS

Plot 163, Aminu Kano Crescent, Wuse II – ABUJA

INVITATION FOR TENDER

PROCUREMENT OF GOODS AND OTHER WORKS (CATEGORY B)

(1)     INTRODUCTION:

In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of procuring vehicles, equipment, plants and provision of road furniture’s for the sole purpose of enhancing road maintenance activities nationwide. Consequently, suitably qualified Contractors with good track records are invited to apply for TENDER FOR PROCUREMENT OF GOODS AND OTHER WORKS.

SCOPE OF WORKS

(i)      The Scope of works for Package 1 (Electrical Unit)

The scope of works includes, but not limited to Provision & Installation, Operation and Maintenance & Repair (OMR) of Solar Powered Street lights on federal Roads Nationwide.

(ii)     The Scope of works for Package 2 (ICT Unit)

The Scope of works includes but not limited to procurement of computer hardware’s and accessories, at the agency’s headquarters.

(iii)    The scope of works for Package 3. (Facility unit)

The scope of works includes but not limited to the procurement of Office Equipment for Agency’s Zonal Offices Nationwide.

(iv)    The scope of works for package 4 (Research & Development Unit)

The scope of works includes but not limited to production of Road Mats, the use of Base seal to stabilizing failed sections and also the use of Gabions and Geotextiles to re-instate washouts.

LIST OF PROJECTS

Package 1: Electrical Unit

LOTS PROJECT DESCRIPTION LOCATION CONTRACT NO.
1 Provision and Installation of Solar Powered Streetlights For Uyo-Etinan at Ikot Ekpeyak Ikono Road, Akwa –Ibom Akwa Ibom ES/ELECT/24-01

Package 2: ICT Unit

LOTS PROJECT DESCRIPTION LOCATION CONTRACT NO.
1 Procurement of Computer Systems Hardware and Accessories HQ RMMS/ICT/24-02

Package 3: Facility Management Unit

LOTS PROJECT DESCRIPTION LOCATION CONTRACT NO.
1 Office Equipment for FERMA in South West Zone South West ESJFM/24-01
2 Office Equipment for FERMA in South South Zone South South ES/FM/24-02
3 Office Equipment for FERMA in Northwest Zone North West ES/FM/24-03
4 Office Equipment for FERMA in North East Zone North East ES/FM/24-04
5 Office Equipment for FERMA in North Central Zone North Central ES/FM/24-05

Package 4: Research Development Unit

LOTS PROJECT DESCRIPTION LOCATION CONTRACT NO.
1 Building Cost Effective, Surfaced Dressed Roads with Base Seal Stabilized Base Materials Especially for Low-Traffic Roads (Arterial Roads) in Selected Road in F.C.T. FCT ES/RD/24-01
2 Reinment of Failed Section Using Base Seal Stabilization Along Abeokuta AAeAa-Aa Olorunda AaeAa-Aa Imeko Road at Critically Failed Sections Between Ch.0 + 200 to Ch. 20 + 000 in Ogun. Ogun ES/RD/24-02
3 Provision for Purchase Schmidt Rebound Hammer and other Concrete Integrity Test Equipments Nationwide ES/RD/24-03
4 Construction of Selected Access Road Using Interlocks Bricks and Kerbs in Suleja/Tafa/Gurara, Federal Constituency Niger Niger ES/RD/24-04

ELIGIBILITY CRITERIA

Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:

(i)      Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms CAC2 and CAC7 or MEMART.

(ii)     Colour copy of Company Tax Clearance Certificate for the last three (3) years (2021, 2022 & 2023) valid till 31st December, 2024.

(iii)    Colour copy of evidence of current Pension Compliance Certificate valid till 31st December, 2024.

(iv)    Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till 31st December, 2024.

(v)     Colour copy of NSITF Compensation Act Compliance Certificate valid till 31st December, 2024.

(vi)    Evidence of registration on the Notional Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 31st January, 2025.

(vii)   A sworn affidavit dated not earlier than2 April, 2024 indicating that all documents submitted are genuine and verifiable.

(viii)  A sworn affidavit dated not earlier than 2nd April, 2024 that none of the directors or the Company itself has been convicted of any criminal offence in any country including financial impropriety.

(ix)    A sworn affidavit dated not earlier than 2nd April, 2024 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding.

(x)     Inclusion of verifiable evidence of equipment and technology capacity or lease agreement relevant to the project.

(xi)    Inclusion of verifiable list of previous similar works successfully carried out within the last three years with names of client, evidence of award letters), Last Interim Certificate of valuation for project or job completion certificate.

(xii)   Company profile including organizational structure, key professional staff with their names, and telephone numbers, emails, at least one of which must be registered with their relevant bodies (i.e COREN, QSRBN, CORBON, ARCON, CCNA, EHORCON, NITDA etc.) with 2024 Practicing License.

(xiii)  Audited annual financial report of the company for the last three years (2021, 2022 and 2023)

(xiv)  Evidence of financial strength including recent reference letter from reputable bank indicating willingness to provide credit facility for the execution of the project in addition to evidence of a turnover of at least N20m in the last three years (2021, 2022 and 2023).

(xv)   For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided where necessary (all eligibility requirement are compulsory for each Joint Venture Partner).

(xvi)  The offer must be properly signed.

(xvii) All schedules provided in bid documents must be completed.

(xviii) All bids must be submitted in English language.

(xix)  Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

COLLECTION OF TENDER DOCUMENTS

Interested Bidders are to obtain GIFMIS code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This GIFMIS code will be generated at the Finance and Account Department (Revenue section] Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira [N10,000.00] only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after presentation of evidence of payment from any of the CBN licensed Commercial Banks.

Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit a Photostat copy of treasury receipt between the hours of 10.00am and 3.00pm, Mondays to Fridays from Tuesday, 2 April, 2024 from:

The Assistant Director (Procurement)

Federal Roads Maintenance Agency (FERMA)

Headquarters Annex Building,

No. 7 Eldoret Close, Off Aminu Kano Crescent,

Wuse II-Abuja.

Ground Floor, Room GF 001

SUBMISSION/OPENING OF TENDER DOCUMENTS:

Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2] hard copies (one clearly marked “Original” at the bottom right hand corner and one clearly marked “Copy” at the bottom left hand corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to:

THE MANAGING DIRECTOR,

FEDERAL ROADS MAINTENANCE AGENCY,

PLOT 143, AMINU KANO CRESCENT,

WUSE II, ABUJA.

ATTENTION: DIRECTOR /PROCUREMENT

and clearly marked on the top left hand corner “CONFIDENTIAL” and tap right hand corner “TENDER FOR___________(indicate Lot No./Project Description/Contract No)___________”.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12noon of Tuesday, 7 May, 2024 to the Office of the Assistant Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja, Ground Floor, Room GF 001.

All Bids will be publicly opened immediately following the deadline for the submission of bids at 12noon of Tuesday, 7 May, 2024 at the A CLASS PARK AND GARDEN ALONG KASHIM IBRAHIM ROAD OFF AMINU KANO Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.

The Representatives of Bureau of public procurement. Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.

Please note that:

(i)      All jobs for Category B will not attract bid security.

(ii)     Bidders should not bid for more than two (2) Lots in this category.

(iii)    The works may not attract advance payment.

(iv)    Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not apply.

(v)     All BEME/BOQ issued by the Agency must be clearly hand filled without alteration or modification.

(vi)    The Agency will carry out Due Diligence on the companies to verify claims included in their submissions when necessary.

(vii)   All documents for bids submission must be transmitted with a Covering/ Forwarding Letter under the Company/firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address (Not P.O. Box), Telephone Number (Preferably GSM Number) and E-mail Address. The letter Headed Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company.

(viii)  Only correctly addressed bids will be received.

(ix)    The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid.

(x)     All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.

(xi)    The Agency reserves the right to verify any claim made by any of the Bidders.

(xii)   The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.

(xiii)  Late submissions will be rejected.

NON-ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

Signed:

MANAGEMENT